IQM is a global leader in designing, building, and selling superconducting quantum computers. IQM provides both on-premises full-stack quantum computers and a cloud platform to access its computers anywhere in the world. IQM customers include the leading high-performance computing centres, research labs, universities, and enterprises which have full access to IQM's software and hardware.  IQM has over 280 employees with offices in Finland, Germany, France, Spain, Poland, Singapore and the US. 

(www.meetiqm.com)

We are seeking a proactive Office & Admin Assistant to support our operations in Germany by optimizing office management processes, ensuring document accuracy, and enhancing workflow efficiency. You will play a critical role in providing seamless administrative support across various corporate functions, including Finance, Legal, IT, and People & Culture. You will be responsible for managing essential documents, improving reporting processes, and ensuring office operations run smoothly.

What will I be doing?

15% - Document & Process Management

• Oversee the organization and secure storage of critical corporate and IP-related documents.
• Develop structured processes for signature collection, document filing, and archival.
• Standardize document management procedures for improved accessibility.

15% - Reporting & Information Management

• Maintain and update the IP team’s knowledge base and document tracking system.
• Support periodic reporting procedures by designing templates and organizing data.
• Implement record-keeping protocols for version history, approvals, and auditing.

60% - Office & Workflow Coordination

• Manage reception and visitor processes, ensuring a professional experience.
• Proactively monitor and restock office supplies to avoid disruptions.
• Provide structured backup support for the Office Manager to ensure continuity.

10% - Cross-Functional Support

• Coordinate and document meetings, ensuring agendas and follow-ups are handled efficiently.
• Develop communication and task delegation strategies for smooth information flow.
• Maintain process documentation to ensure consistency in corporate support functions.

What skills do I need?

• 1-3 years of experience in an administrative or similar role.
• Strong organizational and document management skills.
• Excellent problem-solving abilities and a proactive mindset.
• Strong interpersonal skills to coordinate with various teams and stakeholders.
• Fluent in English and German.
• Background in Hospitality or Corporate Administration is preferred.
• Experience in a multicultural environment is seen as a plus.

What can I expect from IQM?

• Play a significant role in a rapidly growing organization and be a part of our exciting success story.
• An opportunity to work alongside a passionate, dedicated, and diverse team on a critical mission.
• Contribute to groundbreaking projects to make a real impact on the future of quantum.
• Be part of an international, fast-paced environment that values collaboration and cultural diversity.

Meet our people and hear more about IQM by visiting our Youtube channel here

Please note that only applications submitted through the website will be processed.